brookscomm Privacy Policy

Chaz Brooks Communications Ltd, trading as brookscomm, uses several systems and services to promote and sell its products to its customers. brookscomm complies with the principles of the General Data Protection Regulation 2018 when dealing with all data received from visitors to its website and premises.

We only hold personal data for as long as necessary. Once data is no longer needed it is deleted from our files.

We regularly email website news and information updates to those customers who have specifically subscribed to our email service. All subscription emails sent by us contain clear information on how to unsubscribe from our email service. Such instructions will either include a link to a page to unsubscribe or a valid email address to which you should reply, with “unsubscribe” as the email subject heading.

We may send emails to existing customers or prospective customers who have enquired or transacted with us, regarding products or services directly provided by us. All emails sent by us will be clearly marked as originating from us.

We never sell, rent or exchange mailing lists.

Cookies

Our website uses “cookies” to track visitors’ activity. Please note that these cookies do not contain or pass any personal, confidential, or financial information or any other information that could be used to identify individual visitors to our website. Please note that you are free to refuse cookies.

More information about cookies and how to manage them can be found at aboutcookies.org

Personal Data

Personal Data, including names, contact information and data regarding use of our website, is collected for the following purposes using these third-party services:

MARKETING MANAGING NEWSLETTERS AND COMMUNICATIONS

WordPress.com & MailChimp.com & surveymonkey.com

Personal Data: e-mail address, names; Marketing Analytics: Google Analytics (analytics.google.com);; Personal Data: Cookies and Usage Data

Company and Contact Information

DATA CONTROLLER AND OWNER

Chaz Brooks Communications Ltd trading as brookscomm, 4 Eastgate Court, Guildford, Surrey, GU1 3DE

COMPANY REGISTRATION

Chaz Brooks Communications Ltd is a company registered in England and Wales with company number 03723202 and VAT Number: 664 6310 35

Contact e-mail datacontroller@brookscomm.com

Types of Data collected

Among the types of Personal Data that the brookscomm website (the Application) collects, by itself or through third parties, there are: names, e-mail address, telephone number/s, Cookies and Usage Data. Personal Data may be freely provided by the User or, in the case of Usage Data, collected automatically when using this Application. Data is requested by this Application when necessary and failure to provide this data may make prevent the Application from providing the requested services. In cases where the Application states that Data is not mandatory Users are free not to communicate this Data without any consequences on the availability or the functioning of the service. If you are uncertain about which Personal Data is required to enable us to provide the requested service, please contact the Data Controller. Any use of Cookies, or of other tracking tools, by this Application or by the Owner’s third-party services used by this Application serves the purpose of providing the services required by the User, in addition to any other purposes described in this document and in the Cookie Policy. Users are responsible for any third party Personal Data obtained, published, or shared through this Application and confirm that they have the third party’s consent to provide the Data to the Owner.

Mode and place of processing the Data

METHODS OF PROCESSING

The Data Controller processes the Data of Users in a proper manner and shall take appropriate security measures to prevent unauthorised access, disclosure, notification, or unauthorised destruction of the data. The Data processing is carried out using computers and/or IT enabled tools, following organisational procedures and modes strictly related to the purposes indicated. In addition to the Data Controller, in some cases, the data may be accessible to certain types of persons in charge, involved with the operation of the site (administration, sales, marketing, legal, system administration, communication) or external parties (such as third party technical service providers, mail carriers, hosting providers, IT companies, communications agencies), appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the Data Controller at any time.

PLACE

The Data is processed at the Data Controller’s operating offices and, in any other places where the parties involved with the processing are located. For further information, please contact the Data Controller.

RETENTION TIME

The Data is kept for the time necessary to provide the services requested by the User, or as required by regulation and, the User can always request that the Data Controller suspend or remove the data (to the extent permitted by financial reporting regulation).

THE USE OF COLLECTED DATA

The Data concerning the User is collected to allow the Owner to provide its services, as well as for the following purposes: platform services and hosting, managing contacts, sending messages and analytics.

The Personal Data used for each purpose is outlined in the specific sections of the document.

SYSTEM LOGS AND MAINTENANCE

For operation and maintenance purposes, this Application and any third-party services may collect files that record interaction with this Application (System logs) or use for this purpose other Personal Data (such as IP address).

THE RIGHTS OF USERS

Users have the right, at any time, to know whether their Personal Data has been stored and can consult the Data Controller to learn about their contents and origin, to verify their accuracy or to ask for them to be supplemented, cancelled, updated or connected, or for their transformation into anonymous format or to block any data held in violation of the law, as well as to oppose their treatment for any and all legitimate reasons. Requests should be sent to the Data Controller at the contact information set out above.

CHANGES TO THIS PRIVACY POLICY

The Data Controller reserves the right to make changes to this policy at any time by giving notice to its Users on this page. It is strongly recommended to check this page often, referring to the date of the last modification listed at the bottom. If a User objects to any of the changes to the Policy, the User must cease using this Application and can request the Data Controller remove the Personal data. Unless stated otherwise, the then-current privacy policy applies to all Personal Data the Data Controller has about Users.

INFORMATION ABOUT THIS PRIVACY POLICY

The Data Controller is responsible for this privacy policy.

Definitions and legal references

PERSONAL DATA (OR DATA)

Any information regarding a natural person, a legal person, an institution, or an association, which is, or can be, identified even indirectly, by reference to any other information, including a personal identification number.

DATA USAGE

Information collected automatically from this Application (or third party services employed in this Application), which can include: IP addresses or domain names of the computers utilised by the Users who use this Application, the URI addresses (Uniform Resource Identifier), the time of the request, the method utilised to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server’s answer (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system utilised by the User, the various time details per visit (e.g. the time spent on each page within the Application) and the details about the oath followed within the Application with special reference to the sequence of pages visited, and other parameters about the device operating the system and/ or the User’s IT environment.

USER

The individual using this Application, which must coincide with or be authorised by the Data Subject, to whom the Personal Data refers.

DATA SUBJECT

The legal or natural person to whom the Personal Data refers. Data Processor (or Data Supervisor) The natural person, legal person, public administration or any other body, association or organisation authorised by the Data Controller to process the Personal data in compliance with the privacy policy.

DATA CONTROLLER (OR OWNER)

The natural person, legal person, public administration or any other body, association, or organisation with the right, also jointly with another Data Controller, to make decisions regarding the purposes, and the methods of processing of Personal Data and the means used, including the security measures concerning the operation and use of this Application. The Data Controller, unless otherwise specified, is the owner of this Application.

THIS APPLICATION

The hardware or software tool by which the Personal Data of the User is collected.

LEGAL INFORMATION

Notice to European Users: this privacy statement has been prepared in fulfilment of the obligations under Air. 10 of EC Directive n. 95/46/EC. and under the provisions of Directive 2002/58/EC. as revised by Directive 2009/136/EC. on the subject of Cookies.

This privacy policy relates solely to Applications used by brookscomm.

Latest update: 14th May, 2018.