Identifying the right communications practices for your business

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A communications strategy isn’t something that any business would doubt is important, but the reality of developing it is a lot easier said than done when there is a wealth of tools and practices at a company’s disposal, with their own benefits and risks attached.

This month’s issue of the Law Support Network’s Briefing Magazine features some invaluable insights from Peter Rogers, Director of Risk at Bevan Brittan, as part of the feature entitled ‘Brain Training’.

While focused on the legal sector, the piece gives a great analysis of the challenges faced by many businesses when choosing the most appropriate internal and external communications tools, due to the wealth of them on offer. Rogers also offers interesting anecdotes on the evolution of information transfer – from a telex machine that occasionally spurted into action to a more recent scenario where emojis were used to instruct a lawyer!

Overall, the piece encourages businesses to maintain a view of evolving trends, ensuring enough assessments and measures are implemented by your risk, communications, HR and IT teams to appropriately mitigate potential issues across your workforce ahead of time.

This evolution of communications channels is something we know all too well working within the PR and marketing industry. Gone are the days when our focus was placed squarely on traditional PR – we now maintain relationships with our friends in the press, while also building a reach with other, less-traditional influencers across a wide variety of outlets and channels.

This is proven to be a more realistic and time-efficient approach to communications and opens a huge opportunity for our clients, but also requires that we offer clear counsel to help manage the potential risks associated with spreading your message too broadly.

Much like Rogers’ own recommendations in the Briefing article, we work with clients to determine the most appropriate methods of sharing information, with key considerations including:

  • Which of your target audiences do you hope to reach with this information?
  • What communications channels do you plan to use and why? How do these fit with your targets?
  • Is this information time-sensitive?
  • Has the information been approved by all stakeholders, both internal and third-party?
  • How will you manage any follow-up, especially relating to enquiries or feedback? Have you considered the impact upon your internal team and put plans in place to manage this?

Rogers also makes recommendations for implementing best practice within your organisation, including carrying out a review of how staff currently disseminate information internally and their experiences with this. Here are some additional thoughts from us on implementing communications best practice:

  • Consider running internal workshops, to inform and promote communication policies and practice.
  • Implement guidelines to cover the use of tools which may increase informality or indiscretion, e.g. social media or messaging apps.
  • Ensure that your workforce understands potential communications risks and are well-versed on the importance of protecting both your business IP and corporate reputation with appropriate, responsible activity.
  • Raise awareness of any relevant legal implications – especially where something might be considered as innocent or informal by your employees.

If you would like to discuss this in more detail, or learn how brookscomm might help your business to implement similar communications practices, please do get in touch.  

Audience Psychology: Content Messaging Development and Emotional Connection

Messaging and audience insights are an essential step in building your communications strategy.

The ability to understand your target personas, whether these be customers, partners, industry authorities or other audiences, along with their goals and challenges – and how your business value proposition answers these – is critical. The more that you can keep this approach at the heart of your content, the more likely you will be to successfully resonate and engage with your targets and, ultimately, achieve your objectives while building authentic brand confidence.

However, as sustainability and environmental considerations continue to dominate the news agenda, there is an increasing pressure for businesses to demonstrate their values and ethics beyond pure product or service positioning, acknowledging and responding to the broader concerns of their target audiences.

Big brands taking notice of consumer values

This morning’s news includes an announcement from Unilever, stating that they are committing to reduce their use of new plastic by half. The BBC article states that the firm currently produces 700,000 tonnes of new plastic every year and they have cited this commitment as a direct response to the concerns of their customers in the Millennial and Gen Z age brackets, as well as securing the company’s market relevance ‘for years to come’. This story follows similar announcements from other large FMCG corporations, including Coca-Cola and Nestle, highlighting the importance of considering your company values in alignment with your audience interests.

Audience insights and persona development are pivotal elements of our strategic communications work with clients. We work to produce content, messaging and supporting outreach across a range of marketing, PR, social and digital touchpoints, to ensure that the results achieve client objectives and remain customer-centric.

So, as you review your communications activities, consider your audiences:

  • Who are they?
  • What are their priorities?
  • How does our business offer clear benefits which answer their challenges?
  • How do we best demonstrate this?

Corporate Social Responsibility

Then consider your CSR strategy and how this may add to your value proposition. What matters to your audience personally and how does your business meet this, to benefit society beyond pure sales? Does this differentiate you from your competitors and are you able to use this to influence your industry?

Demonstrating your positive connection and commitment to these additional values will ensure that you further engage your targets and increase their ongoing trust in your brand, which can only serve to further enhance the authenticity of your business proposition. If you’d like to discuss how brookscomm can help you to adopt this approach and align it with your communications strategy, please do contact us.